Budget Update 2-8-11

Last Tuesday evening our staff shared information with our Board of Trustees regarding the impact of the Governor ' s proposed budget on SUSD. The following is a summary of 11 questions/ comments that were made:

1. I shared that these seem to be the best of times and the worst of times-

Best of Times	Worst of Times
Professional Learning Communities Progress Student Achievement at its highest point Bond money is modernizing our schools We have a new Governor / State Board The Sylvan Spirit is alive and well	Fiscal crisis of great magnitude Fiscal uncertainties like no other year California is in the fiscal basement nationally SUSD has an all-time low baseline of support in funds and staffing

2. Summary of the Governors Budget-

He proposes a flat funding budget that is actually $19 less per ADA than this year

His proposal is contingent on the Legislature and voter approved extension of temporary taxes.

No Mid-year cuts

Flexibility of categorical funding (like Class Size Reduction) for an additional two years.

3. What are our current multiple year projections for SUSD?

This year we will need to develop two budgets. The first will be built on the Governor 's proposed budget. The second will be based on the reduction necessary if the legislature and voters do not approve a temporary tax extension. The County will require us to use the second scenario for planning purposes.

The Governor's budget with tax extensions reduce our budget by $19/ ADA reduction and a total of $140,000. A budget without tax increases will reduce our revenue by an additional $330 / ADA reduction for a total of $2.5 million. It is hoped that this will be our worst case scenario. We may know more about how this is progressing in March, at which time the Governor has asked the Legislature to take action.

Our multiple year projection is attached. Let me know if you have questions or would like help interpreting it.

4. What will we do with the Jobs Bill funding ($1.5 million)?

As required by the intent of the bill, we will save jobs in 2011-12. These will be site level certificated, classified and management positions. We also intend to discuss this with our employee groups.

5. What are our staffing needs relative to student enrollment next year? Will there be further layoffs? What will class sizes look like? Will we need to continue with combination classrooms ?

Our current staffing projections for 2011-12 reveal:

A decrease in 6 grade students at Somerset.

Small class sizes in some of our elementary sites.

A decrease in students 7/8 at Dan Savage.

Our possible Solutions are:

1) reduction of K-5 positions which will result in combination classes.

2) continue with smaller class sizes at some schools (at a cost of approximately $63,000 per FTE equating to at least $300,000).

3) Move classes to other schools. This would increase transportation costs and cause anxiety to students and parents.

At this point in time we have no other choice but to prepare for a worse case scenario, which means moving forth with a reduction of services. While nothing like layoff notices issued in the past, it will still mean 6-8 notices. Some of these notices may be negated based on retirements or resignations.

6. What has been the impact of reduced staffing in libraries, music, art & counselors ?

Library

4 Elementary libraries are open 2.5 days/week

3 Elementary libraries are open 3 days/week

2 Elementary libraries are open 4 days/week

1 Elementary library is open 5 days/week

All Middle School libraries are open 5 days/week

Counselors

One counselor per middle school

No counselors at the elementary schools

Art

With the exception of one or two grades at one or two schools, systematic art instruction utilizing district curriculum is not occurring.

Music

One music teacher per middle school

Two music teachers for 10 elementary schools

Elementary instruction is instrumental music for 5^th grade students only

With the exception of one or two grades at one or two schools, systematic music instruction utilizing district curriculum is not occurring.

7. What has been the impact of reduced staffing in grounds, maintenance, & print shop ?

Routine Repair and Maintenance funding has been cut in half

Grounds and maintenance staffing has been cut in half

Work orders have remained the same

Print shop has been reduced by 40%

8. What has been the impact of reduced staffing in site administration and office staff ?

Crossroads added an instructional facilitator, but eliminated an assistant principal. Next year, when all are on a traditional schedule, there will be close to 900 students on campus at one time. This may require the reinstatement of an assistant principal position.

With the elimination of middle school deans, the school sites administration has taken on additional responsibilities, particularly in special education IEPs, student intervention, and discipline.

Support offered to students, teachers and parents has been impacted at Woodrow, CFB and Sylvan as office staff support has been reduced.

The following chart shows the staffing changes in SUSD over the last four years:

SUPPORT STAFFING CHANGES	2007-08	2008-09	2009-10	2010-11
Number of Schools	13	13	13	13
Total Enrollment (January)	8262	8157	8155	8183
K-5 Music Teachers	8	6	2	2
K-5 Art teachers	4.5	3.5	2	0
K-5 Counselors	2	1	1	0
6-8 Counselors	4	4	3	3
School Psychologists	7	5	5	5
K-5 Librarians	1	0	0	0
6-8 Librarians	3	3	0	0
K-8 Librarian	0	0	1	1
K-5 Library Media Assistants	8	8	8	6.4
6-8 Library Media Assistants	3	3	3	3
Nurses	3.5	3.5	3.5	3.5
Speech Therapists	8.25	8.25	10.25	11.5
Contract Speech Therapist Services	1.79	2.79	1	0
Transportation- drivers & support	8.25	8.75	8.56	8.56
Grounds	6	5	4	3
Maintenance	6	5	4	4
Technology Support	2	2	2	2
Site Custodial	36	36	36	33.5
Elementary Office Staffing	17	17	17	15.55
Middle School Office Staffing	14.25	14.25	14.25	14.25
Campus Supervisors	6	6	5.25	5.25
Resource Officers	1	1	0	0
K-5 Assistant Principals	1	1	1	0
6-8 Assistant Principals / Deans	6	4.5	3	3
Special Ed Admin Support	2	2.5	3	3
District Office Administration	9	8	8	8
District Office Support Staff	14.8	14.8	12.8	11.6

9. How are we fairing in support of technology?

We have added approximately 700 student computers.

All certificated staff have personal workstations and majority of classified employees.

Many staff and student workstations are still running Windows XP.

Enterprise server software (File Sharing, Printing,) are three to four versions older than the current releases.

All Network switch Equipment is six years or older and end of life in terms of hardware vendor.

We are beginning to experience limitations of existing wireless networks at some sites (emphasis on coverage and not density).

As equipment ages, support needs increase.

Maintaining existing capabilities is the current focus.

10 . What have we done, and plan to do, to reduce the special education encroachment?

We have 1249 special education students. Three years ago we had 1120 special education students.

Summary of what we have done to curtail special education costs:

Even with a decrease in Special Education Revenue special education encroachment has slowed.

Year Encroachment Totals Increase from Previous Year

08-09 $6,125,436 19.3%

09-10 $6,541,554 6.79%

10-11 $6,616,576 1.15%

Reduced Non Public speech services from 3 agencies to 0

Reduced staffing in the last two years- 2 psychologists, 2 resource specialists

In 2010-11, we took services back from the county.

Reduced 1 to 1 aides from 38 to 26 (total aide hours from 215 to 151 district wide) in the last 3 years

Identified additional funding sources

Reduced LVN hours by 5 hours district wide

Reduced legal representation from 10 active cases to 0 in the past two years

Saved over $90,000 in SELPA Fee for Service Billing errors since Nov 2009

Summary of our plans to continue to limit special education costs:

Continue to analyze the cost savings of taking back services and programs

Analyze the cost savings of special education transportation

Provide comprehensive training to staff regarding legal issues

Consolidate services, Review current service models

Search for alternative funding sources

Build relationships and trust with our families

Consider additional administrative support

11. Has our energy plan made a difference?

Yes, and this is due to the diligent focus on conservation efforts on the part of our staff.

MID Comparisons show our savings over the last two years.
Yearly Comparison	2008 KWH	2009 KWH		2010 KWH	KWH USE 2008 to 2009	Savings	KWH USE 2009 to 2010	Savings	KWH USE 2008 to 2010
CF BROWN	326,240	300,400		240,800	25,840	$1,872.37	59,600	$4,318.62	$6,190.98
CROSSROADS	460,800	424,400		404,400	36,400	$2,637.54	20,000	$1,449.20	$4,086.74
DAN SAVAGE	827,250	750,750		602,250	76,500	$5,543.19	148,500	$10,760.31	$16,303.50
DISTRICT OFFICE	92,200	94,920		100,240	(2,720)	$(197.09)	(5,320)	$(385.49)	$(582.58)
FREEDOM	432,000	381,600		372,600	50,400	$3,651.98	9,000	$652.14	$4,304.12
GARAGE	71,644	56,368		11,423	15,276	$1,106.90	44,945	$3,256.71	$4,363.61
MARYANN SANDERS	334,800	336,000		262,800	(1,200)	$(86.95)	73,200	$5,304.07	$5,217.12
ORCHARD	715,200	582,962		447,936	132,238	$9,581.97	135,026	$9,783.98	$19,365.95
SHERWOOD	344,640	319,200		268,080	25,440	$1,843.38	51,120	$3,704.16	$5,547.54
SOMERSET	798,384	760,800		664,800	37,584	$2,723.34	96,000	$6,956.16	$9,679.50
STANDIFORD	266,800	239,920		200,960	26,880	$1,947.72	38,960	$2,823.04	$4,770.77
STOCKARD COFFEE	361,280	306,320		226,400	54,960	$3,982.40	79,920	$5,791.00	$9,773.40
SYLVAN	477,120	422,784		245,184	54,336	$3,937.19	177,600	$12,868.90	$16,806.08
SYLVAN RE/CENT KIT	45,520	130,120		418,200	(84,600)	$(6,130.12)	(288,080)	$(20,874.28)	$(27,004.39)
USTACH	1,068,480	1,077,120		722,880	(8,640)	$(626.05)	354,240	$25,668.23	$25,042.18
WOODROW	326,320	265,360		241,530	60,960	$4,417.16	23,830	$1,726.72	$6,143.88
	6,948,678	6,449,024		5,430,483	499,654	$36,205	1,018,541	$73,803	$110,008
						based on		based on
						Dec. 2010		Dec. 2010
						Rates		Rates
Excluding Central Kitchen	6,903,158	6,318,904		5,012,283	584,254	$42,335	1,306,621	$94,678	$137,013

A few others questions were addressed at the meeting. If you have specific questions, please forward them to me so I might use them in my next update.

jhalverson@sylvan.k12.ca.us